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Technology Policy


The students of Arcata Elementary School will have access to use Google Chromebooks in school. This document provides students and their parents/guardians with information about taking care of the equipment, using it to complete assignments, and being a good digital citizen.


Students and their parents/guardians are reminded that use of technology is a privilege and not a right and that everything done on any device, network, or electronic communications device may be monitored by the school authorities.

Inappropriate use of the technology can result in limited or banned computer use, disciplinary consequences, removal from school, receiving a failing grade, and/or legal action.


Students and their parents/guardians are responsible for reviewing/signing the Chromebook/Internet Acceptable Use Policy.



Arcata School District retains sole right of possession of the Chromebook. ASD administration and faculty retain the right to collect and/or inspect Chromebooks at any time.

Chromebooks are an inexpensive, yet highly effective device purchased by the District for student use, with the expectation that the investment into the device lasts several years. It is the student's responsibility to take good care of the device. If damage beyond normal wear and tear occurs, Arcata School District reserves the right to bill the Parent/Guardian for repairs as needed.



  1. Must comply with the Chromebook/Internet Acceptable Use Policy and all policies of the school when using their Chromebook.
  2. Must treat their device with care and never leave it unattended.
  3. Must promptly report any problems with their Chromebook to the teacher leading the lesson.
  4. May not remove or interfere with the serial number or other identification.
  5. May not attempt to remove or change the physical structure of the Chromebook, including the keys, screen cover or casing.
  6. May not attempt to install or run any operating system on the Chromebook other than the ChromeOS/CloudReady operating system supported by the school.
  7. Must keep their device clean.
  8. No food or drink is allowed next to your Chromebook while the screen is open.
  9. Chromebooks should be shut down when not in use to conserve battery life.
  10. When the device is not in use it should be placed back on the charging cart, not in the student desk or under the chair.
  11. Do not expose your Chromebook to extreme temperatures or direct sunlight for extended periods of time.



Users of school technology have no rights, ownership, or expectations of privacy to any data that is, or was, stored on the Chromebook, school network, or any school-issued applications and are given no guarantees that data will be retained or destroyed.



Gsuite accounts will be created for each student following an ASD approved naming scheme. This account is owned by ASD and can be modified, reset, monitored, and deleted at Arcata School District’s discretion. This account allows the student to log into their Chromebook, the internet, the web filtering service, Clever, and all of their Google Docs, etc.

This account is not to be used outside the school setting, ie personal use.



Students are required to follow all copyright laws around all media including text, images, programs, music, and video. Downloading, sharing, and posting online illegally obtained media is against the Acceptable Use Policy.



Students may save documents to their Google Drive which will make the files accessible from any computer with Internet access. Students using Google Drive to work on their documents will not need to save their work, as Drive will save each keystroke as the work is being completed.



Chromebook software is delivered via the Chrome Web Store. These are web-based applications that do not require installation space on a hard drive. Some applications, such as Google Drive, are available for offline use. The software originally installed on the Chromebook must remain on the Chromebook in usable condition and easily accessible at all times. From time to time, the school may add software applications for use in a particular area of study. This process will be automatic with virtually no impact on students. Applications that are no longer needed will automatically be removed by the school. Students are not permitted to add apps or extensions to their Chromebooks and are blocked from this type of function.



Students may be selected at random to provide their Chromebook for inspection. The purpose for inspection will be to check for proper care, maintenance and inappropriate use.



Students must follow the six conditions of being a good digital citizen:

  1. RESPECT YOURSELF I will show respect for myself through my actions. I will select online names that are appropriate. I will consider the personal information and images that I post online. I will NOT be inappropriate. I will not visit sites that are inappropriate.
  2. PROTECT YOURSELF I will ensure that the information, images, and materials I post online will not put me at risk. I will not publish my personal details, contact details, or schedule of my activities. I will report any inappropriate behavior directed at me. I will protect passwords, accounts, and resources.
  3. RESPECT OTHERS I will show respect to others. I will not use electronic mediums to antagonize, bully, harass, or bother other people. I will show respect for other people in my choice of websites.
  4. PROTECT OTHERS I will protect others by reporting abuse, not forwarding inappropriate materials or communications; I will moderate unacceptable materials and conversations.
  5. RESPECT INTELLECTUAL PROPERTY I will request permission to use resources. I will cite any and all use of websites, books, media, etc. I will acknowledge all primary sources. I will validate information.
  6. PROTECT INTELLECTUAL PROPERTY I will request to use the software and media others produce. I will use free and open source alternatives rather than pirating software. I will act with integrity.


1. Violations of these policies may result in one of the following but not limited to these disciplinary actions:
      • Restitution (money paid in compensation for theft, loss, or damage)
      • Student/Parent Conference with school administrator/principal or other school official
      • Removal of unauthorized files and folders
      • Restriction of Internet and Chromebook privileges*
      • Detention, suspension, alternative school placement or expulsion
      • Police referral
2. If a violation of the Student Chromebook Acceptable Use Policy violates other rules of the ASD Student Code of Conduct, consequences appropriate for violation of those rules may also be imposed.

*If a student’s Internet privileges are restricted, this means that for the period of the restriction, the student may only access the Google Drive offline and will not be permitted to access the Internet without strict teacher supervision.



By signing below, the student and their parent/guardian understand, accept, and agree to follow:

  1. Chromebook Acceptable Use Policy
  2. Website and Social Media Guidelines (Below)
  3. The Chromebook and software are owned by Arcata School District
  4. I give permission for my child to use the internet.



THINK before you act because your virtual actions are real and permanent!


  • Be aware of what you post online. Website and social media venues are very public. What you contribute leaves a digital footprint for all to see. Do not post anything you wouldn’t want friends, parents, teachers, future colleges, or
  • employers to see.
  • Follow the school’s code of conduct when writing online. It is acceptable to disagree with other’s opinions; however, do it in a respectful way. Make sure that criticism is constructive and not hurtful. What is inappropriate in the classroom is inappropriate online.
  • Be safe online. Never give out personal information, including, but not limited to, last names, phone numbers, addresses, exact birthdates, and pictures. Do not share your password with anyone besides your teachers and parents.
  • Do your own work! Do not use other people’s intellectual property without their permission. Be aware that it is a violation of copyright law to copy and paste other’s thoughts. It is good practice to hyperlink to your sources.
  • Be aware that pictures may also be protected under copyright laws. Verify that you have permission to use the image or that it is under Creative Commons attribution.
  • How you represent yourself online is an extension of yourself. Do not misrepresent yourself by using someone else’s identity.
  • Online work should be well written. Follow writing conventions including proper grammar, capitalization, and punctuation.
  • If you run across inappropriate material that makes you feel uncomfortable or is not respectful, tell your teacher right away.

Signature of Parent or Guardian -

Date -  

Signature of Student -  

Date -  







The Arcata Elementary School District authorizes students to use technology owned or otherwise provided by the district as necessary for instructional purposes. The use of district technology is a privilege permitted at the district's discretion and is subject to the conditions and restrictions set forth in applicable Board policies, administrative regulations, and this Acceptable Use Agreement. The district reserves the right to suspend access at any time, without notice, for any reason. The district expects all students to use technology responsibly in order to avoid potential problems and liability. The district may place reasonable restrictions on the sites, material, and/or information that students may access through the system. Each student who is authorized to use district technology and his/her parent/guardian shall sign this Acceptable Use Agreement as an indication that they have read and understand the agreement. 


District technology includes, but is not limited to, computers, the district's computer network including servers and wireless computer networking technology (wi-fi), the Internet, email, USB drives, wireless access points (routers), tablet computers, smartphones and smart devices, telephones, cellular telephones, personal digital assistants, pagers, MP3 players, wearable technology, any wireless communication device including emergency radios, and/or future technological innovations, whether

accessed on or off site or through district-owned or personally owned equipment or devices.

Student Obligations and Responsibilities

Students are expected to use district technology safely, responsibly, and for educational purposes only.

The student in whose name district technology is issued is responsible for its proper use at all times.

Students shall not share their assigned online services account information, passwords, or other information used for identification and authorization purposes, and shall use the system only under the account to which they have been assigned.

Students are prohibited from using district technology for improper purposes, including, but not limited to, use of district technology to:

  1. Access, post, display, or otherwise use material that is discriminatory, libelous, defamatory, obscene, sexually explicit, or disruptive
  2. Bully, harass, intimidate, or threaten other students, staff, or other individuals ("cyberbullying")
  3. Disclose, use, or disseminate personal identification information (such as name, address, telephone number, Social Security number, or other personal information) of another student, staff member, or other person with the intent to threaten, intimidate, harass, or ridicule that person
  4. Infringe on copyright, license, trademark, patent, or other intellectual property rights
  5. Intentionally disrupt or harm district technology or other district operations (such as destroying district equipment, placing a virus on district computers, adding or removing a computer program without permission from a teacher or other district personnel, changing settings on shared computers)


  1. Install unauthorized software
  2. "Hack" into the system to manipulate data of the district or other users
  3. Engage in or promote any practice that is unethical or violates any law or Board policy, administrative regulation, or district practice


Since the use of district technology is intended for educational purposes, students shall not have any expectation of privacy in any use of district technology.

The district reserves the right to monitor and record all use of district technology, including, but not limited to, access to the Internet or social media, communications sent or received from district technology, or other uses. Such monitoring/recording may occur at any time without prior notice for any legal purposes including, but not limited to, record retention and distribution and/or investigation of improper, illegal, or prohibited activity. Students should be aware that, in most instances, their use of district technology (such as web searches and emails) cannot be erased or deleted.

All passwords created for or used on any district technology are the sole property of the district. The creation or use of a password by a student on district technology does not create a reasonable expectation of privacy.

Personally Owned Devices

If a student uses a personally owned device to access district technology, he/she shall abide by all applicable Board policies, administrative regulations, and this Acceptable Use Agreement. Any such use of a personally owned device may subject the contents of the device and any communications sent or received on the device to disclosure pursuant to a lawful subpoena or public records request. Reporting If a student becomes aware of any security problem (such as any compromise of the confidentiality of any login or account information) or misuse of district technology, he/she shall immediately report such information to the teacher or other district personnel.

Consequences for Violation

Violations of the law, Board policy, or this agreement may result in revocation of a student's access to district technology and/or discipline, up to and including suspension or expulsion. In addition, violations of the law, Board policy, or this agreement may be reported to law enforcement agencies as appropriate.

Student Acknowledgment

I have received, read, understand, and agree to abide by this Acceptable Use Agreement and other applicable laws and district policies and regulations governing the use of district technology. I understand that there is no expectation of privacy when using district technology. I further understand that any violation may result in loss of user privileges, disciplinary action, and/or appropriate legal action.

User’s Name (Print)

Home Phone: User’s


Date: Address:

Parent or Legal Guardian Acknowledgement

(If the applicant is under 18 years of age, a parent/legal guardian must also read and sign this agreement.) 

  • As the parent or legal guardian of the above named-student, I have read, understand and agree that my child shall comply with the terms of the Arcata School District’s Technology Acceptable Use Policy and District-Provided Access to Electronic Information, Services, and Networks for the student’s access to the District’s computer network and the Internet. 
  • I understand that access is being provided to the students for educational purposes only. However, I also understand that it is impossible for the school to restrict access to all offensive and controversial materials and understand my child’s responsibility for abiding by the policy. 
  • I am, therefore, signing this Agreement and agree to release from liability,  indemnify and hold harmless the District, the School, the Trustees, Administrators, teachers, and other staff against all claims, damages, losses, and costs, of whatever kind, that may result from my child’s use of access to such networks or violation of the District’s policy or of the failure of any technology protection measures used by the district. 
  • Further, I accept full responsibility for supervision of my child’s use of their account if and when such access is not in the school setting. 
  • I hereby give my child permission to use the building- approved account to access the District’s computer network and the Internet.
  • I accept full responsibility for the device assigned to my student including any repair costs that result from damage to the device assigned to my student.

Parent/Guardian (Print) Home Phone:  

Parent/Guardian’s Signature: